Nirvana Search Ltd

 

Effective Date: 4th September 2025

 

At Nirvana Search Ltd we are committed to protecting the privacy of our candidates, clients, and website users.

 

This Privacy Policy explains how we collect, use, store, and share your personal data as a UK-based recruitment business specialising in senior finance, M&A, and Change & Transformation roles. We aim to be transparent, aligning with our mission to guide finance leaders to clarity and professional fulfilment, in compliance with GDPR and the Data Protection Act 2018.

 

Who We Are

 

Nirvana Search Ltd, Company Registration Number: 16611180, is a recruitment agency connecting senior finance professionals with opportunities across the UK and Europe.

 

Our data controller is:

 

Name: Rikesh Mehta
Email: hello@nirvana-search.com
Phone: +44 7960 506312
Address: 10-12 Love Lane, Pinner, England, HA5 3EF

 

What Data We Collect

 

We collect personal data to provide recruitment services, including:

 

Candidate Data: Name, contact details (email, phone), CV, job preferences, qualifications, work history, and references.

Client Data: Name, job title, contact details, and hiring requirements.

Website User Data: IP address, browsing behaviour, and device information (e.g., browser type) via cookies or similar technologies.

Third-Party Data: Information from sources like LinkedIn, job boards, or referrals (e.g., colleagues, clients).

Sensitive Data: Only collected if provided (e.g., diversity information), with strict safeguards.

 

How We Collect Data

 

We collect data when you:

 

• Submit a CV or application via www.nirvana-search.com.
• Contact us via email, phone, or meetings.
• Engage with our website (e.g., job searches, form submissions).
• Interact with us on social media (e.g., LinkedIn, Twitter).
• Are referred by clients, candidates, or third parties.
• Are sourced from public platforms (e.g., LinkedIn, job boards).

 

We use cookies and tracking technologies (e.g., analytics or marketing platforms) to collect data automatically. See our Cookie Policy for details.

 

How We Use Your Data

 

We process data for:

 

Recruitment Services: Matching candidates with roles, contacting you about opportunities, and managing client hiring needs.

Website Functionality: Improving navigation and user experience.

Marketing: Sending job alerts or newsletters (with consent).

Compliance: Meeting legal obligations (e.g., financial records) or defending claims.

Profiling: Assessing candidate suitability using tools like applicant tracking systems or semantic search technology, with human oversight. For example, we may use an applicant tracking system to analyse CVs for keywords like “CFO” or “M&A experience” to match candidates with roles, with a recruiter reviewing results to ensure accuracy.

 

We process data based on:

 

Consent: For marketing or sensitive data (withdrawable at any time).

Legitimate Interests: For recruitment activities, provided your rights are not overridden.

Legal Obligations: For compliance with UK laws.

 

How We Share Your Information

 

We will not transfer your personal information to any third party without seeking your consent, except in limited circumstances as described below:

 

Recruitment Services: We may share candidate CVs and profiles with clients for job placements, with your explicit consent.

Analytics and Service Providers: We use third-party services to support recruitment, website analytics, or payment processing. These providers are contractually required to use your data only for the purpose for which it was shared and not to retain it longer than necessary to fulfil that purpose.

Legal and Business Requirements: We may disclose your personal information to: Comply with applicable law, regulation, court order, or other legal process. Enforce agreements with you, including this Privacy Policy. Respond to claims that your use of our services violates third-party rights.

Business Transfers: If our company is merged or acquired, your information may be transferred to the new owner as part of the business assets. 

 

Retention of Your Information

 

We will retain your personal information for 90 days to 2 years after last contact or account termination, or for as long as needed to fulfil the purposes outlined in this Privacy Policy.

 

We may retain certain information longer for record-keeping, reporting, or compliance with applicable laws (e.g., 7 years for financial records), or for legitimate reasons such as enforcing legal rights or fraud prevention. Anonymised or aggregate data, which does not identify you directly or indirectly, may be stored indefinitely. 

 

Your Rights

 

Under GDPR, you may have the right to:

 

• Access, rectify, or erase your personal data.
• Restrict or object to the processing of your data.
• Receive a copy of your personal data (data portability).
• Withdraw consent for processing (e.g., for marketing or profiling).
• Lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk or via their helpline at 0303 123 1113.

 

We are registered with the ICO, registration number: ZB977346

 

To exercise these rights or opt out of direct marketing or profiling for marketing purposes, contact our data controller at hello@nirvana-search.com. We will respond in accordance with applicable law.

 

If you do not allow us to collect or process required personal information or withdraw consent for required purposes, you may not be able to access or use certain services (e.g., job matching or application submissions). 

 

Data Security

 

We use secure servers, encryption, and access controls to protect your data. In case of a breach, we will notify you and the ICO as required by GDPR. 

 

Cookies and Tracking

 

Our website uses cookies to enhance functionality and user experience. See our Cookie Policy for details on types, purposes, and how to manage them. 

 

Contact Us

 

For questions or to exercise your rights, contact:

 

Company Name: Nirvana Search Ltd

Address: 10-12 Love Lane, Pinner, England, HA5 3EF

Contact Person: Rikesh Mehta

Email: hello@nirvana-search.com

Phone: +44 7960 506312

 

We are registered with the Information Commissioner’s Office, registration number: ZB977346

 

Updates

 

We may update this Privacy Policy to reflect legal or operational changes.

 

Check this page for the latest version.

 

Last updated: 4th September 2025